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Exhibiting
Terms and Conditions
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1.Exhibit space rental
Cost of participation in the exhibition includes the following:
net area of stand space, aisle cleaning (exhibitors are
responsible for own booths), general security service of the
exhibition but not individual stands, fire protection service
from the start of the mounting period to the conclusion of the
dismantling period, overall decoration of outdoor areas, halls
and stands, general lighting of halls during the exhibition,
from start to finish, public relations and advertising program
to attract attendance by TNT Productions Inc. Depending on the
location of the stand area, specific locations may have
electrical boxes, cables, water pipes running through or beside
the stand. Prices include all applicable USA taxes but do not
include any European, Russian, CIS, Asian, African, Australian
or other country, VAT tax or other national or regional taxes or
fees.
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2.Applications for booth space
Applications for booth space will be considered only if they are
made on this application. This application, which automatically
entails recognition of these terms and conditions, should be
given, mailed, faxed or sent to TNT Productions Inc., 9912A
Georgetown Pike, Suite 206, Great Falls, Virginia, 22066-0279
USA; or by Bank Transfer to Virginia, USA . No account will be
taken of conditions or reservations not specified on the
application. Requests for specific pavilions or stand locations
do not constitute a condition for participation. Subject to
paragraph 6 (Withdrawal and Non-participation), the application
is binding on the applicant pending confirmation or
non-confirmation.
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3.Cost to rent shell scheme
package
The cost to rent a shell scheme booth package include: shell
scheme stand, including erecting and dismantling of the stand
and basic fittings comprising; covering the complete stand floor
with carpeting, stand partition by hard walls framed in
aluminum, one table and three chairs, coat rack, ash tray and
rubbish bin per 9 square meters of each exhibition space rented,
electrical installation per each stand space including one
socket outlet for 220 V/2 kW. and two spotlights per each 9
square meters of space rented.
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4.Eligibility for
participation
It is for TNT Productions Inc., to decide on the eligibility of
firms for participation and for the products displayed.
Confirmation of space reservation will be given in writing and
applies to the applicant company only. Submission of the
application constitutes conclusion of the contract between the
exhibitor and TNT. Should subsequent to confirmation of
application for exhibit space, TNT be compelled to change
individual stand sites or entrances, exits or aisles, pavilions
or exhibition venues, no claims for indemnity will be
considered. Following the confirmation of application for
exhibit space by TNT Productions, Inc. (conclusion of contract)
the exhibitor is legally bound to meet the costs of
participation. Stand space allocated that is not taken
possession of by the exhibitor or his appointed promo partner
two days prior to the beginning of the event (unless prior
written notice is received by TNT from the exhibitor as to the
exhibitors late arrival at the exhibition) can be otherwise
disposed of, without the exhibitor being entitled to a refund of
the contractually agreed payments or to lodge any other claims.
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5.Terms of payment
5.1 A deposit of 50% is payable no later than 14 days after the
completion of this application and receipt of facsimile invoice.
The balance of 50% is payable no later than 60 days before the
first open day of the exhibition. In the case when the
application is signed subsequent to 60 days before the first
opening day of the exhibition, 100% payment is due within 14
days of the submission of application.
5.2 Invoices for other, separately ordered services are payable
at the time said services are ordered.
5.3 TNT shall be entitled to retain possession, by virtue of the
right of pledge, the exhibitor's stand fittings and exhibits
pending the fulfillment of all the exhibitor's financial
obligations. TNT shall not be liable for damage to and/or losses
of goods to which a lien attaches.
5.4 If on the instructions of the exhibitor, invoices are made
out to a third party, the exhibitor continues to be the debtor.
5.5 Accounts not settled by the due date will be debited with
interest charges of 2 percent per month. TNT reserves the right
to cancel the contract and otherwise dispose of the space
reserved if payments are not remitted on time. The provisions
set forth in section 7 of these conditions shall apply.
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6.Withdrawal and
non-participation
Any withdrawal of the application after its receipt by TNT
Productions, Inc, but before receipt of written confirmation of
space allotment, shall result in 50% of the participation fee
being payable. Withdrawals received after written receipt of
space allotment shall result in 100% of the participation fee
being payable. The applicant acknowledges the difficulty in
establishing a price value for the services provided by TNT
Productions, Inc. prior to the opening and conclusion of the
exhibition. Consequently, the participant agrees that provisions
of this section represent an agreed measure of compensation and
are not to be deemed or construed as forfeiture or penalty.
Withdrawal on the part of the exhibitor or renouncement of the
allocated exhibition space before written confirmation of space
allotment shall only become effective on receipt by TNT
Productions, Inc., of a corresponding written declaration.
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7.Sub-exhibitors
Exhibition space is rented exclusively as a whole unit to one
contracting party. Only after seeking the prior written consent
of TNT is said contracting party entitled to accommodate
previously designated sub-exhibitors within his stand.
Sub-exhibitors are subject to the same terms and conditions as
principal exhibitors. It is forbidden to advertise any goods or
companies on the stand that have not been granted admission to
the event. Principal exhibitor and sub-exhibitor(s) are liable
to TNT Productions, Inc. as joint and several debtors.
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8.Exhibits
xhibition of inflammable, pungent or noisy exhibits, or exhibits
containing explicit sexual material, and the conducting of
raffles or other unusual promotional plans are subject to the
prior written consent of TNT.
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9.Exhibition insurance and
exemption of liability
The exhibitor is solely responsible for insuring exhibits
against all risks during transportation and the event itself,
notably against damage, theft, water damage, etc. The exhibitor
is liable for all damage caused to third parties through his
participation in the event, including damage caused to buildings
on the exhibition complex as well as to the exhibition hall or
its furnishings and fittings where such damage is not already
covered by local public liability insurance. TNT Productions,
Inc., cannot be held liable for personal injury or damage to
property.
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10.Licenses, quotas,
transfer, sales
TNT Productions, Inc. accepts no responsibility whatsoever for
licensing matters, quotas or the transfer of any sales proceeds,
customs duties, import charges, taxes, the issuance of visa's,
hotel rooms or the transportation of exhibits.
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11.Additional information
After the floor plan has been devised, exhibitors will receive
letters, faxes or e-mails giving information on preparatory
measures and other matters concerning the mounting of the
exhibition. The exhibitor will bear the sole responsibility for
consequences arising out of failure to heed instructions or
advice contained in the letters.
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12.Curtailments
Rules and regulations of the host country or the organizers
whose provisions differ from or impose additional limitations or
restrictions to those set forth in these Terms and Conditions
shall be given priority at all times. TNT Productions, Inc.,
shall not be liable for losses and other disadvantages suffered
as a result by the exhibitor. TNT Productions, Inc. reserves the
right to postpone, curtail, move, extend or abandon the show, or
to move exhibitors, or to close individual or all sections of
the show temporarily or permanently, if unforeseen events so
require. Should it be necessary to postpone, curtail, move,
extend or abandon the event, or to move an exhibitor, the
exhibitor shall not be entitled to withdraw from the contract
nor to claim indemnity; and should he decide not to take up the
stand space allocated, section 7 of these Terms and Conditions
shall apply. Should the event be canceled, TNT shall not be
liable for any losses or other disadvantages suffered by the
exhibitor as a result thereof. What is more, the exhibitor shall
in this case be required to bear a reasonable share of the costs
incurred by TNT Productions, Inc. in preparing for the event.
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13.Final provisions
In submitting the application for space reservation, the
exhibitor agrees to these Terms and Conditions. The mutual
rights and obligations residing in this contractual relationship
shall be interpreted in accordance with the laws of the
Commonwealth of Virginia, United States of America. Any and all
legal action concerning this contract must be commenced in the
Commonwealth of Virginia, USA. Should any of the above
conditions be or become null and void, the other conditions
shall continue to be valid.
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